Change request guidance notes - Fields in Trust

Field Change Requests

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Information for landowners of protected sites

Fields in Trust

Fields in Trust currently protects over 2,700 sites through a variety of legal means, including charitable status, site ownership and contractual arrangements entered into through Deeds of Dedication, Minutes of Agreement and Deeds of Covenant. All these sites are locally managed, but we have a responsibility to ensure any changes regarding land ownership, land transactions, erection of buildings and structures continue to fit with the purpose of the site and benefit the recreational use of the site. Consent requirements vary according to the legal agreements in place.

You can download the forms here (last updated May 2017):

Please read the guidance notes fully when completing your application. In the vast majority of applications we will require various supporting documents so please ensure you provide them with your application when requested to do so otherwise it could delay the process. If you require any further information please email

If you have recently completed the Field Change Request process then we'd be grateful if you could take a few minutes to give us some feedback on your experiences.



When consent from Fields in Trust is required

In the first instance please check the legal documents relating to the site. They may include Governing Instruments, conveyances, transfer documents, deeds and Land Registry Office Copy Entries. They will provide the basis and justification for seeking necessary site-specific consents from Fields in Trust. You should seek such legal advice as considered necessary.

The vast majority of matters requiring our consent fall into the categories below:

  • Granting of a lease for example to a local sports club
  • A release or transfer of land
  • Granting of an interest such as a wayleave, easement or servitude or certain rights of entry
  • Some revisions to existing buildings, new building or structures, including car parks



The process for obtaining consent from Fields in Trust

At the outset of the process, we require our Heads of Terms document to be completed and signed by an authorised person in your Organisation. You must then submit full details about your proposal using our Field Change Request application form. It should be appreciated that when considering whether to approve Change Requests, Fields in Trust has its own criteria that it must apply, especially on charitable sites.



How a decision is made by Fields in Trust

To enable us to respond to requests efficiently, decisions are delegated to our Land and Planning Committee which is a representative group of Trustees with the greatest relevant experience. For matters relating to sites in Scotland and Wales decisions are taken by the Fields in Trust Scottish Committee or Fields in Trust Cymru Committee. The Executive also has authority to decide certain types of requests. Decisions on applications will be made on a monthly basis, and subsequently communicated to the applying organisation. We reserve the right to refer any application to full Council who meet on a quarterly basis.



Further guidance

There is more guidance which could be relevant to your change request available in the below documentation: